Dealing with quarter end can be frustrating with the volume of contracts, and the short turnaround times to get peoples input and feedback. Beagle has a robust set of features to help you deal with the volume, and improve efficiency. Contracts in Business Out !
- Text editor, activated by a simple click on the clause you want to edit
- Automatic locking of a clause being edited
- Ability to like or dislike a clause
- Ability to tag a clause with a custom tag (and the system learns these tags and patterns and suggests them over time)
- Ability to comment on a clause
- Ability to invite others to collaborate, on a specific clause or the entire document
- Real time notifications of collaborators actions, likes, comments, mentions etc..
- Email invites, and notifications are clickable, allowing you to go direct to the clause referenced
- Alpha version of BeagleBot, an inline tool you can ask questions too, such as “@beagle What does indemnity mean?”
- Inline chat support powered by Intercom
- Improvements to the interface allowing easy navigation to Context View, Clause Tables, Dashboard, and Detailed Views
- Significant improvements to the analysis engine
- Enhanced security features, including 256k encryption, double the PCI security standards, and a rating of 99% by ssllabs.com
- Plus much more…
Wow, that is a huge number of additions! These changes add to the foundation of Beagle, using intelligence, self learning, and easy to use collaboration tools to drastically reduce the time it takes to handle contracts.
So contact us today, get a demo and see how it will improve your productivity, for less than $20/week.
Inline Text Editor: Each clause in the document is processed as a unique item. When you move your mouse over any clause, it is automatically highlighted to show it can be selected. When you click on the clause, a text editor box opens. You can now delete text, or insert text into the clause. By clicking submit, that change is now stored on the server, and shown as a traditional redline. That change can then be accepted, or rejected with the checkmark or x in the right of the editor window. If you decide you don’t want to make changes, just click the x in the top right to cancel anything you may have done to that clause. If you submit a change by accident, you can then click the (x) to reject the changes, just like you would in your current word processing application. Changes can only accepted or rejected by the uploader of the document.
Locking of a Clause: When a clause is being edited, it is locked so that edits will not be competing. If you try to edit a clause that someone else has locked, you will see an image of a lock. Once the lock is released by the user, the lock will disappear. This lock will expire after an hour if there is no interaction.
Like and Dislike: Just like in your favourite social media tools, being able to say you like or dislike a clause is super simple. Use the thumbs up or thumbs down. If you have selected like or dislike the colour of the thumb will be green or red. If a collaborator (someone you invited) likes or dislikes a clause, the colour will be a much lighter green or red. You can also mouse of the thumbs up and thumbs down to see who liked it or who did not like it at a glance.
Tags: Beagle will automatically tag clauses based on if the clause matches a pre-established tag criteria (responsibilities, terminations, liabilities, external references, etc.). If the clause match a pattern that Beagle has identified needs to be tagged based on your previous usage a small tag to the right of the clause will appear, and a mouse over will show you what the suggestion is. For example, If you have tagged eight separate clauses in either the same or different documents, where the clause says “tax” and you apply a [FINANCE] tag, Beagle will recognize that. It will then show a suggestion tag to the top right of the clause. Tags can be set manually by clicking beneath the like and dislike areas of a clause… type the tag name, and hit enter. This is the only way Beagle can learn about new tags for now.The tag should be listed there. You can delete tags by clicking on the x to the top right of the tag name.
Comments: You can comment on a clause by clicking on it, enter your comment in the comment field, and then clicking New Comment. You will see a notification “toast” pop up telling you that you commented on something. Anyone else you have collaborated with will also get that notification. Comments are a great way to add your questions, concerns or opinions. The comment field can also be used to invite others to collaborate, mention them for their input, and ask BeagleBot questions.
Invite to Collaborate: To invite someone to collaborate click on the applicable clause. In the comment field start with the @ sign and start to type their name. If they are not someone you have collaborated before, select the add new user option. Type in their email and hit enter. Continue with your comment. An invitation will be sent to them, and a “toast” will be sent to your notification bell in the top right. If the user is someone you have collaborated with, their name will be listed in the list of options based on the letters you type.
Notifications: Notifications allow you to see what you have done, as well as what others have done relative to a particular document. This can be very handy. If you invite Jim to collaborate on a document, and Jim likes a particular clause, you will get a notification. You can either click on the notification “toast” as it is displayed for 5 seconds. If you miss the toast, you can click on the bell (which has a red dot on it if you have a new notification). You will see a list of the notifications. You can click on a particular notification and you will be directly brought to the point in the contract that is referenced. If you click on the notification sent when Jim liked a clause, you will be sent directly to that clause. This allows you to instantly contribute back, and keep track of who is doing what. In addition you will see then people applicable to your document login, mention you in a clause. or make changes.
BeagleBot: BeagleBot is the native Beagle assistance engine. This is a very early alpha version that will provide some answers based on wikipedia dictionary. If you don’t know what a term is, you can type it in plain language, and BeagleBot will figure it out. For example if you see a clause and do not know what the word indemnity means you can say “I don’t understand what indemnity is” and BeagleBot will recognize it is a statement that requires clarification, and then go and get the answer. BeagleBot will eventually be used to tell you everything about the application, who is logged in, previous clause examples etc. It is your version of a document and system concierge.
Chat Support: Beagle now uses Intercom to provide a chat driven support. There is an icon in the top right, near your name that allows you to send a question or a comment to the Beagle team. If our staff are available they may respond instantly back in that window. Otherwise we will respond in the chat, or via email as soon as possible. This is a secure, and private chat, and is open for any questions, concern, complaint, or compliment :) You can always email me directly as well.
Interface Improvements: You will see a that the interface has been improved to make it easier to view, as well as navigate. The left hand bar is the navigation bar, and the top bar is your header. The left hand bar has the option for you to go to the Widget View (which is the high level graphs), the Detailed View (which shows the entire contract, highlighted in the clauses Beagle identified, bubbles for anything tagged, and commented), the Clause View (which is a table list of the clauses Beagle identified), and the Context View (which allows you to see the clauses identified on the left, and the contract on the right). As well we have improved scrolling, track change next and previous buttons, back to top, and a host of other elements. Please give us feedback for anything not working properly.
Analysis Quality: Every day we are improving the quality of the analysis, and are looking for feedback. If there is anything you see that we did not catch please email us, or send it via an intercom message You can also invite me to that clause in the contract [email protected] and we will use it to improve our system. We have over 95% accuracy on some elements, and that gets better based on feedback and user contribution.
Security: This is such a critical issue that I am saving it for last. We have completely revamped the security of our site, to far exceed the standards required for credit card transactions. We score 99% on security according to SSLLABS.COM Internal to the system we are adding a variety of additional checks, balances, transaction auditing features to ensure chain of custody and activity is clear, and accountable.
Again thank you for your support, and please reach out to me if you have any questions.